From receipt to line
The receipt photo is read, and date, receipt number, vendor, amount and VAT rate land as a line on the expense report. Manual entry is left for corrections only.
Back to all modules
Module Detail
Add-onAI-Powered Expense Management
It turns the receipt in an employee's pocket into a record that reaches accounting. You photograph the receipt; AI reads it, extracts the date, number, vendor, amount and VAT rate, and writes it as a line on the expense report. One shot can hold several receipts: lay them side by side on a flat surface. In the mobile app receipts collect in a basket through the day and become one report in the evening. When the report is complete it goes for approval, and on approval the accounting voucher is written automatically, so the expense hits both the budget and the ledger at once. Credits are consumed per receipt, and re-scanning the same receipt never charges twice.
Key capabilities
Several receipts per shot
Lay the receipts side by side on a flat surface and take one photo; each receipt is parsed into its own line.
Mobile receipt basket
Out in the field, receipts are photographed one by one and collect in a basket on the device. At the end of the day one tap creates an expense report, and can submit it for approval at the same time.
VAT split
When the amount is marked VAT-inclusive the tax is split out, and net, VAT and grand total appear separately at the foot of the form. Deductible VAT and non-deductible expense are tracked per line.
Approval and accounting
The finished report goes for approval, and on approval the accounting voucher is written automatically: the expense hits the budget and the ledger together.
Credits and duplicate guard
Credits are consumed per receipt and the panel shows how many are left. Re-scanning the same receipt never charges twice; a duplicate warning appears instead.
Want to see this module live?
Let’s review your workflow together and identify the modules, integrations and implementation scope you need.
Other modules
Implementation Wizard
Manages discovery, setup planning, controlled configuration and import reconciliation in one flow based on the modules your organization has purchased. With the Implementation Assistant's AI Needs Analysis, it also evaluates your process documents.
See details
Kaptan Forecast
Bring together cash, inventory and operational signals to see risks early; select Control, Finance, Stock or the complete package.
See details
Academy & Private Course Management
Turns a package of sessions sold to one person into booked appointments: package setup, entitlement balances, scheduling, attendance, postponements and capacity tracking in one flow. Ten physiotherapy sessions or twelve voice lessons — the same model.
See details